Vendor Invoice – Digital Signature Management – SAP, DocuSign – Digital & IT | Transformation | Consulting | Services

Simplified management of vendor
invoice approvals

We help organizations increase the productivity of their accounting operations with our Digital Signature Accelerator solution.

Vendor invoice management can be a challenging task for business organizations. An outbound vendor invoice has to go through multiple levels of approvals before the payment process gets initiated. Any delay in processing can impact delivery timelines, revenue, and vendor relations.

RTS Digital Signature Accelerator integrates SAP Accounting with DocuSign agreement cloud and helps simplify the approval workflows and document movement across the two interfaces. With the RTS solution accelerator, supplier and customer organizations can efficiently manage vendor invoice reconciliations, in addition to achieving complete visibility and end-to-end traceability.

A solution concept video

Integrating DocuSign with SAP for outbound vendor invoice process

Key Capabilities

Helping businesses increase efficiency of outbound vendor invoice workflows.

WORKFLOW DEFINITION

Requestor initiates a multilevel outbound approval workflow in DocuSign using predefined templates and assigns multiple stakeholders for invoice review and approval.

DOCUSIGN-BASED SIGNATURE APPROVALS

Each stakeholder uses an email notification to invoke the DocuSign Agreement Cloud to review and sign the invoice. Invoice rejections will result in workflow discontinuation.

DOCUMENT SYNCHRONZATION

Approval from an AP Analyst triggers the RTS accelerator, which synchronizes workflow status with DocuSign and parks the updated vendor invoice in SAP.

DOCUMENT POSTING AND ARCHIVING

AP Manager reviews the parked document in SAP and accesses the DocuSign Agreement Cloud to review and approve the vendor invoice, resulting in RTS accelerator posting and archiving the invoice document in SAP.

EFFICIENT VENDOR INVOICE MANAGEMENT

Simplified vendor invoice approvals with streamlined signature workflow across multiple stakeholders with automated document synchronization across DocuSign and SAP.

ENHANCED PROCESS OVERSIGHT

Increased visibility and end-to-end traceability of document movement between DocuSign and SAP with real-time tracking of vendor invoice approvals as and when they happen.

Benefits

Faster processing of vendor invoices by automated synchronization of approval status in SAP and DocuSign
Enhanced visibility of approval workflows across both interfaces – DocuSign and SAP
Improved oversight of stakeholder actions with real-time tracking of workflow status

DocuSign® Partnership

In the effort to enable last-mile digitization, RTS has created digital signature accelerators to simplify authorizations in enterprise workflows. This has helped us become a partner of choice for DocuSign® as they expand the coverage of the DocuSign Agreement Cloud to include leading ERP systems.