Contract Life Cycle Management – SAP, DocuSign CLM – Digital & IT | Transformation | Consulting | Services

Simplify document management in SAP
when using DocuSign CLM

Increase efficiencies while also enhancing customer experience by saving time, reducing hassles, and eliminating manual interventions.

DocuSign CLM is a contract lifecycle management platform that automates and connects the agreement processes using a host of features like templates, workflows, routing, and multi-user editing. When enterprises manage certain processes in SAP using DocuSign CLM, the involved participants need to execute several tasks related to uploading documents, associating entities etc. which reduces productivity and increases the potential of manual errors.

With the RTS solution accelerator, workflow initiators can now start the process in SAP and the associated tasks automatically get executed. For example, when creating a sales quote, the agreement is automatically created with the right status and gets moved to DocuSign CLM before generating the workflow id and associating the necessary tasks. Further, when the approver signs the document in DocuSign, the associated documents get generated automatically by leveraging the custom attributes entered in the document envelope. For example, when the sales quote is approved, the associated sales order gets created automatically with the right information.

A solution concept video

Integrating SAP with DocuSign CLM (Contract Lifecycle Management)

Key Capabilities

Helping businesses simplify the document management activities.

DOCUMENT ID GENERATION

When the initiator starts the e-signature process within SAP, the RTS accelerator generates a new document id in CLM, uploads the agreement document from SAP to CLM, creates a new workflow, associates the agreement document to the workflow, and assigns a new task to the workflow.

WORKFLOW INITIATION

With the RTS accelerator, when the initiator creates the sales quote in SAP, an agreement is automatically created from the system configuration with the status as ‘Pending’.

DOCUMENTS CORRELATION

The initiator defines the workflow in DocuSign CLM while the associated documents and recipients are provided by SAP. Further, the custom attributes in the document envelope enables the accelerator to automatically correlate necessary documents, for example Sales Quote to Sales Order.

AUTOMATIC DOCUMENT CREATION

With the RTS accelerator, once the approver signs the sales quote agreement document in DocuSign CLM, the status of the sales quote turns Approved in SAP. Further, the associated sales order also gets created in SAP leveraging the custom attributes in the document envelope.

DOCUMENTS ARCHIVAL

All the necessary documents containing the digital signatures, for example Sale Quote and Sales Order document, certificate of completion etc. will be automatically copied to the defined archival area of the system enabling complete audit/trail.

MULTIPLE TASKS AUTOMATION

RTS Accelerator simplifies document management activities in SAP when using DocuSign CLM by automating several tasks across the work flow from initiation to task assignment to document correlation/creation and archival.

Benefits

Save time significantly while also reducing the potential of making mistakes with RTS accelerator automating multiple tasks
Get complete visibility across the workflow and gain end-to-end traceability with RTS accelerator synchronizing the status, and automatically moving documents between SAP and DocuSign CLM
Increase efficiencies while also enhancing customer experience by reducing hassles across the work flow and by eliminating manual interventions

DocuSign® Partnership

In the effort to enable last-mile digitization, RTS has created digital signature accelerators to simplify authorizations in enterprise workflows. This has helped us become a partner of choice for DocuSign® as they expand the coverage of the DocuSign Agreement Cloud to include leading ERP systems.